Local Government entities need to have probity and transparency at the forefront of all of their procurement activities. The requirements for accountability in purchasing is paramount in ensuring that your procurement, meets the “Best Practice “ guidelines and can withstand robust and comprehensive scrutiny by third parties.
For Victorian Local Government entities, this will be even more important with the requirement to meed new “Best Practice in Local Government” guidelines, currently being introduced.
Local Government guidelines on tendering processes can be quite exhaustive. If done manually, a great deal of time will need to be spent during the tender processes, to ensure that clear and concise trails are available for future audits. The use of our e-Tender Portal will reduce this time by more than 50%, freeing valuable staff resources to be utilised in the better preparation of Tender documentation or more thorough analysis of submitted bids.
Electronic procurement, or eProcurement as it is commonly referred to, is widely regarded as one of the most efficient tools available in managing procurement processes on the market today. Listing opportunities on a dedicated procurement web site (eProcurement Portal or Hub) provides potential suppliers with direct access to your Tenders, Request For Quotations, Expressions Of Interest etc.
Supplier access on-line to documentation avoids time consuming telephone or email requests and the need to manually maintain an interested supplier register. Our eProcurement solution can efficiently manage technical questions put forward by suppliers and the subsequent dissemination of responses, as well as any addendums that may need to be issued during the course of the process, reducing the administrative burden and associated costs. All of this while ensuring probity within your process.
It is critical to a procurement process that all steps in the process, whether they are manual/email based or electronic/web based maintain the highest possible probity standards and avoid areas that have the potential to compromise the integrity of the process.
The adoption of “state of the art” best practice in your organisation by utilising the TenderSearch solution will pay dividends from day one.
If you are already utilising another e-Tender solution, we have a local alternative from a SME committed to delivering innovative solutions and a commitment to continuous improvement.
Our technology provides a powerful and robust solution, whilst at the same time removing the huge administrative burden associated with producing and disseminating Bid, Tender and Procurement requests.
If you are handling Quotes and general procurement manually, there is a great deal of productivity and governance advantages to be had in adopting our technology. Often organisations have in place stronger processes for larger spends, including Tenders etc. whilst at the same time having less effective governance procedures around Quoting and smaller procurement in general. This is not withstanding the fact that Quotes, not Tenders, may make up far more of your expenditure spend. Apart from being a very inefficient use of staff time, opting for manual processing provides no inbuilt governance provided.
This is especially important where organisations have a policy on, or are considering implementing de-centralised procurement.
By standardising your procurement processes across the board you can ensure that, not only will good governance be embedded in your culture and that your suppliers and Contractors have confidence in your processes, but productivity will be improved and your Auditors will be happy.
If you would like a no obligation live demonstration of the benefits of introducing best practice procurement into your organisation please do not hesitate to contact us.